Hills West Waves

Parent participation is mandatory for a successful swim season...We appreciate your help with this!

• Each family is required to fulfill at least 5 shifts for the regular season. 
  • A shift is one half of one dual meet 
    • (1st shift is events 1-48 and 2nd shift is events 49-90). 
  • Post-season meet (prelims, championships, and /or All-Stars) participation will require an additional shift at each meet to cover the team’s obligation to supply volunteers. There will be no buy-out offered for post-season volunteer requirements.
• You may buy out of your regular season shifts for $450.00. 

SIGNING UP FOR VOLUNTEER SHIFTS IS ON A FIRST COME, FIRST SERVED BASIS. You are responsible for finding your own replacement if you are unable to work a scheduled volunteer shift. All no-shows will result in a $75 fine to be paid prior to the next dual meet that your swimmer is entered in. Additionally, any unworked shifts will be charged a rate of $75 and are due at the end of the regular season, prior to Prelims/Championships.

Our team Presidents, Mallory Cuzner ([email protected]) and Rebecca Mitchell ([email protected]) must also be notified as soon as possible if you are unable to work a scheduled volunteer shift and can help assist in finding a replacement. However, the responsibility is on you - we simply cannot run a successful season without full participation from parent volunteers at meets.

The minimum age requirement for volunteering is 13 years old. Stroke & Turn Judges can be trained and volunteer at age 15.

Volunteer Positions:

Heating Area: (Home and Away)

• Head of Bull Pen - Manages heating area and facilitates swimmers getting placed into correct heats and to blocks for each event.
• Clerk of Course* (Home) - Runs the event deck/flip chart to manage flow of swimmers into heating area.
• Heating Assistance (Home and Away) - Line up swimmers in the heating area and take to correct blocks.

Concessions: (Home Team) - Helps stock concession stand and serve customers. First shift begins at 6:30am, and second shift workers must stay to assist with clean up of the concession area after the meet.

Runners: (Home and Away) - Walks time sheets from timers to scoring table. Collect and deliver disqualification slips to coaches. Assist in communications between the Starter, Clerk of Course, and Scoring Table.

Computer/Scoring Table* (Home and Away)

• Computer - Run computer software at meets
• Review Time Sheets - Review for mistakes
• Results - Double check and post end results

Announcer (Home Meets) - Announces all races and point totals throughout home meets.

Timers (Home and Away) - Stand and use stopwatch to time swimmers for each race.

Starter* (Home Meets) - Starts each race after ensuring that swimmers are in proper positions.

Stroke and Turn Officials* (Home and Away) - Judges swimmers on their strokes and disqualifies swimmers if they complete a stroke incorrectly.

Meet and Deck Referees* (Home Meets) - Lead Officials. Watches over meet to ensure compliance with all rules; serves as meet arbitrator on all matters, accepts/rejects DQ's.

DQ Scribe (Home and Away) - Sits near meet officials and records disqualifications.

Order of Finish (Home) - Records lane placement at the completion of each heat.

*Training required for Stroke and Turn Officials, Starter, Meet & Deck Referee, and Clerk of Course.